Our Data Center Process

HITECH Data Center’s Process

Our Process has evolved through years of successful implementation and addressing every job as its own unique custom project:

Customer/Project Needs Analysis—from the beginning of a project, a thorough review of the conceptual design that includes: project goals, solutions, site reviews, material life cycle and financial feasibility studies will be conducted with a summation of overall project performance.

Pre-Construction Planning—before any project commences, a detailed plan needs to be established.  This will include a schematic budget, master schedule, and course of action implementation.  A detailed review of the project site, materials procurement, time lines and over all budgets will need to be analyzed and summated into a workable plan for implementation.

Permitting Coordination—with most perspective developments, outside agencies will need to be involved from zoning, permitting, and regulation.  Communication and coordination with these agencies are essential and handled through our process.

Project Schedule Development—each project requires a master schedule prepared to track all aspects of the project.  A complete preparation of a critical path flow will track every essential component of the project.  This tracking will begin at the design phase of the project, through the construction process, and onto the final close out.

Project Cost Estimating—each project needs to be set up with a budget at different phases of the project.  The conceptual design phase budget, schematic budget, design budget, and final budget once plans are completed and issued for bidding purposes.  Through each of these budgets, all work detailed within the budget will need to be analyzed from a scope review, material selection, and buildabilty basis.  Additionally, quantity survey estimates and subcontractor participation will need to occur to ensure adequate market pricing and proper material selections.

Contract Compliance Reviews—this process is set up to minimize risk for the Owner with their relationships established early in any project whether between the Architect, Contractor, or Government Agency.

Trade Contract Negotiations—eliminating risk is crucial to conducting good business practices for today’s developers.  By having a thorough review of all contracts, whether between the Owner and the Architect, General Contractor, or individual vendor for owner provided items, negotiating the right terms for these documents will eliminate many problems in the future.

Accurate Payment Documentation—most financial establishments will have their own forms and protocol required in order for an owner to receive a draw or a request for payment.  Setting up and reviewing the correct process is essential to ensure timely disbursements and provide the lender or financial source adequate support data to establish confidence in the developer.

Quality Control Reporting— each project requires an experienced individual in addition to the Architect and General Contractor to review and ensure standard construction practices are being adhered to.  The specifications for each project simply outline the standards in which to follow.  We make a thorough inspection of the project from a quality standard as well as complying with contract documents. Through the inspection process, a written report will be authored and submitted to allow all members of the project team to remain fully informed of the project status.  This will include a written summary of the project progress, schedule updates, job site progress photos, and cash flow analysis.

Cost Control Management—a cost accounting system is implemented at the outset of each project to ensure financial accountability as well as a check and balance for all monies.  Each different team member will have their own form of cost control on a project; we make sure all parties are tracked from a macro position and provide the owner a full budget for all aspects of their project.

Payment Review and Approval—on a monthly basis, vendors submit pay requests for each project they are working on.  Through the Onsite Inspections and Reporting mechanisms set in place, a comprehensive review of each request for payment can be conducted to ensure there are no overpayments or mistakes.

Punch List Development and Resolution—at the end of most projects, a punch list of items will need to be developed in order to ensure proper compliance with design documents, jurisdictional conformity, and ultimate client satisfaction.  Proper processes are essential to a timely completion of all outstanding punch list items.

Contract Close Outs—every project pursued will have a certain amount of documentation that will need to remain with the project for future reference from a legal perspective as well as a construction standpoint.  By proper accumulation and archiving, this process can be simplified to ensure easy transition from the construction process to the operating process.